Project Proposal Template

Project Proposal Template

1. Basic information
1.1 Peer-to-Peer Partnership number: given by the Program coordinator
1.2 Project title:
1.3 Area:

• Budget management reforms, e.g. performance-informed budgeting
• Human resource management reforms
• Reforms to improve service delivery
• Reforms to improve inter-governmental relations
• E-government
• Strengthening of custom and tax collection agencies

1.4 Partner(s) information and contact details:



1.5 Total cost: estimated funding requested

2. Project description
2.1 Background and justification
Briefly explain the rationale for the partnership, the need for improvements in this particular public sector management area, the efforts that have been undertaken so far and the value-added that the partnership is expected to bring.

2.2 Contribution to the national development plan or the strategy of the recipient country’s public administration

2.3 Linked projects (other national and international initiatives)
Briefly describe earlier activities and projects in this area in the recipient country’s public administration, showing any connections with each other and this project.
Briefly describe any relevant current activities being undertaken by other parties, such as the national government of the recipient country or other international institutions.

3. Overall objective(s)
Describe the long-term social and/or economic impact (benefits) to which the project will contribute, and describe why the project is important for the recipient country and for society. The overall objective is not expected to be achieved by this project alone; external factors outside the scope of the project are important for the fulfillment of the overall objectives.
4. Objective of the project
Describe the objective and expected outcomes, or direct effects, of the project. These are the benefits which the recipient country derives from the project. The purpose states why the project is needed by the recipient country.

5. Expected Results
Describe the service(s) the recipient country will receive from the project, i.e. what the project will be responsible for delivering.
Also, list the indicators of achievement, which should be verifiable and time-bound.

6. Activities
Describe the activities that will be put in place to achieve the results. It is recommended to present them in a log frame because it will simplify the process of elaborating the work plan.

7. Budget
Describe resources needed to implement the project .

8. Implementation schedule (indicative)
Insert table with a calendar of activities

9. Sustainability
After the project implementation ends, the project can continue by itself, without external support, and the project purpose is sustainable in the long term. This presupposes that effective mechanisms are put in place by the recipient administration to disseminate and consolidate the results of the project.

10. Institutional framework of the partner country (PC)
10.1 Partner’s profile
Describe the relevance of the administrative system of the PC public administration and the quality and experience of its administrative experts.

10.1.1 Profile and tasks of the partner country (PC) project leader
Describe the profile of the PC project leader (i.e. experience, expertise) and tasks.

10.1.2 Profile and tasks of other PC experts involved in the project
10.1.3 Profile and tasks of the recipient country (RC) project leader
Describe the profile of the RC project leader (i.e. experience, expertise) and tasks.

10.1.4 Profile and tasks of other RC experts involved in the project

11. Community of Practice
Describe how the project can contribute to create a Community of Practice, i.e. network of experts.

ANNEXES to the project proposal

1. Logical framework matrix in standard format (optional)
2. Work plan (optional)

counter proposal letter

here is sample counter proposal letter. edit this sample by your self to apply it.

Dear Ms Interviewer,

I am very pleased to have received the offer of Financial Marketing Manager with Bank of the World and look forward to accepting it. I am convinced that my 10 years experience in this field will be a great asset for your organization. The terms of the offer are acceptable with a few minor modifications.

Base Salary of $60,000 per year. I have researched the industry norms for the position of Financial Marketing manager and believe a salary of $70,000 is more in-line with the vast experience and knowledge that I would bring to the job.

Benefits package.The benefit package offered by Bank of the World is very generous. I would only ask that the 6 month waiting period be waved.

Vacation. I understand that company policy only allows for 2 weeks vacation, despite industry experience. Would it be possible for me to take another week at my own expense?

The position of financial marketing manager is of great interest to me. I sincerely believe that it corresponds to my professional objectives and that my experience in product launches, I will be able to make a strong contribution to your organization. I welcome the opportunity to discuss these modification with you in the very near future.

Sincerely,

 

business proposal cover letter example

YOUR CONTACT INFORMATION
(ADDRESS/PHONE NUMBER/E-MAIL ADDRESS)

RECIPIENT'S CONTACT INFORMATION
(ADDRESS/PHONE NUMBER/E-MAIL ADDRESS)

DATE

Dear Mr. or Mrs. ___________,

Are you interested in cutting the costs of your company by 50 percent? (OR USE ANOTHER APPLICABLE FACT THAT WOULD GRAB THE RECIPIENT'S ATTENTION) Our product has done just that for several companies and we can do the same thing for you! Our proven track record speaks for itself. (ADD IN ANY OTHER FACTS THAT HELP SELL YOUR PRODUCT).

We promise to review your current system and determine how it can be improved. We will then give you advice on how to improve your overall processes. We have helped companies cut down on printing and stationary costs, etc. (LIST RELAVENT SPECIFICS). Our product can help save you time, money and headaches!

The enclosed proposal shows what we can do to help you along the way. The business proposal includes details of what we have done to help many clients. You will also find examples of the work we have done for other companies similar to yours.

I will call you soon to discuss the possibility of us working together. I am confident we can come up with a plan that will save you money.
Sincerely,

YOUR NAME

This free business proposal letter sample can guide you when selling your product and putting together an important proposal.

Modern Business Associates is an HR company that focuses on payroll and HR outsourcing. We routinely work with client on a variety of business proposal-related topics. As a Professional Payroll and HR outsource organization, our clients rely on us to help them effectively deal with these kinds of topics.

sample request for proposal letter

here is sample request for proposal letter

January xx, 200x

Ms. XXX
c/o ABC Assessment Firm
123 Any Street
Anytown, FL   00000

Dear Ms. XXX:

This letter is a Request for a Proposal (RFP) for an External Quality Assessment (QA) of ABC Company Manufacturing, Inc. Internal Audit Services.

sponsorship proposal letter

sponsorship proposal letter

March 15, 2010
Dear Potential Sponsor,
The Greater San Marcos Youth Council (GSMYC) invites you to become a sponsor for our first annual “A Night of Hope” to benefit the children in our shelter. This exciting event will be held May 1, 2010 at Three Dudes Winery from 6:00-9:00 pm. It is a fundraising event that will include a silent auction, food from local restaurants, and live music. The primary source of funding for “A Night of Hope” is from corporate sponsors, such as you. “A Night of Hope” receives no governmental funds.

As you may be aware, the Children’s Shelter has provided a safe place for abused and neglected children to live since 1986. Often, the children come in only with the clothes on their backs. The shelter provides basic needs services, as well as counseling, life and social skills training and recreational activities for the youth during their stay at the shelter. For many children it is the first time in their life where they can learn to trust adults and be treated with the dignity and respect they deserve. The funds provided by this event will be used to provide food, clothing, and activities for the children who are living at the shelter. It will help them to learn that it does not have to hurt to be a child, and that there are people in the community who care about them and want them to know that they matter.

Your sponsorship will help assure the success of “A Night of Hope”. Enclosed please find more information on this exciting event and its sponsorship levels. Please do not hesitate to contact me with any questions or concerns. I will be making follow-up calls during the week of March 22 and hope that we can count on your support.
Sincerely,

Writing a good business proposal letter

Writing a good business proposal is as important as getting the contract itself. The key word
is Simple; keep it straightforward. A good proposal must clearly show a thorough
understanding of the objective of the work and intent to provide a valuable solution to it.
A business proposal letter is like a cover letter which accompanies a CV, it is a very brief
summary of who you are, what your company does, contact details, what you intend to
deliver. Not so many people include this as part of their business proposal which is a shame
because it shows professionalism; by sending a good cover letter you inspire the reader to
read the proposal.
I have come across lots of business proposals while working in project management, some
very good, and some not so good, from the good ones, I have been able to put together
what I think a good business proposal must have.

1. A cover page
• This should include the title of the project and a date
• Prepared for-(The customer name here)
• Prepared by- (Your Company name here)
• Proposal number (if any)
• Your company logo (to make it more professional)

2. Table of content
• Please ensure that this is updated before sending out the proposal

3. Executive summary
• This is the most crucial part of the proposal and usually the most difficult,
here you have to state the objective of the project, define the problem, and
show that you clearly understand what the issue is.
• Please note that, ideally this should be one page max.
• State the objective of the project or work
• The goal of the work- (what do you hope to achieve at the end)
• The solution (How do you intend to achieve the goal - diagrams would be
helpful here, when used correctly diagrams help to break down the work so
as to aid understanding of how you intend to go about it), also include how
suitable you or your company is for the job, if you have done a similar work
before now is the time to include it.

4. Cost summary and Contractual considerations
• This should be clear and simple, also do not forget to state somewhere that
the figures are estimates only.

5. Benefits of using your company (Now here’s the part where you sell your
company)
• Highlight your experience and expertise within this field
• What basically do the customers gain by employing you for the job – ability to
meet deadlines, cost efficient , quality , confidentiality etc
• State why you are better than your competitors now is your chance to tell the
customer why you should be given the opportunity.

6. Testimonials
• Always a good idea to include in your proposal a few sentences on what your
past clients say about your work. Be sure to include a brief summary of what
kind of work you did especially if it relates to the work in question and give
contact details, preferably email addresses with permission of course from
your past clients.

7. Introduce your team (if you are not going to be working alone )
• Who makes up your team?
• Include names, pictures, educational background , qualifications , experience
of similar work which qualifies them to do the work

Lastly remember, to use appropriate jargon, spell check, and ensure that you can deliver
what you claim to be able to deliver.

A winning proposal is much more than “cutting, copying and pasting" information to
encourage the business to appoint you. Don't forget to look at your own timetable, ask
yourself; is it realistic for you to do this job? Check the risks of taking on this work if you were
successful and steer clear of over committing. Do not forget your reputation is on the line. It
is better to refuse work than accept and not be able to deliver.


see also:

Formal Proposal Letter

Sponsorship Proposal Letter

Sample Proposal Letter

business letter writing tutorial

A good business proposal is not a guarantee that you will get the job just like a good fishing
rod does not guarantee that you will get a good catch but it is usually wise to make the effort
to have a good